Membership, nomination process and voting

Membership/Partnership in EMNs without sections

Each Member and Partner may nominate up to three experts (Member or Partner delegation respectively).

Each Member shall nominate one 'Primary Contact' out of the delegation who is entitled to vote.

Partners do not have a voting right.

Membership/ Partnership in EMNs having sections

Each Member and Partner may nominate one expert per section and additonally one Cross Sectional expert: Member or Partner delegation respectively. 

Each Member shall nominate one 'Primary Contact' out of the delegation who is entitled to vote.

Partners do not have a voting right.

Who nominates EMN contact persons and nomination process

EMN members and partners have to be officially nominated by their institution.

For the nomination EURAMET's nomination forms shall be used

The nomination form shall be signed by an individual authorised by his/her institute to sign.
Completed and signed nomination forms shall be sent to the EURAMET Secretariat: secretariat@euramet.org


What is meant by personal data?

Personal data is defined by Article 4 No. (1) GDPR as follows:

“Personal data means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.”

In short: any information that can be used to identify a certain person.

Further information: https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/key-definitions/what-is-personal-data/

What is personal data in the context of stakeholder surveys?

This might be: names, addresses (physical and/or electronical), age/birthday, job title, work status, information on salary, interests and (personal) affiliations, pictures/photographs.

What do we need to consider in the case of a stakeholder database?

EURAMET will not keep personal data of persons within stakeholder organisations in its databases. Such data will and should only be held by the individual EURAMET members (and JNP partners) that have legal grounds to process data of stakeholder’s personnel.

Hence, EURAMET is developing stakeholder databases which will list stakeholder organisations together with the contact details of individuals within EURAMET that are the main point of contact for these organisations. These individuals within EURAMET will then act as intermediaries and will relay queries from the EMNs to stakeholder organisations, giving them the opportunity to decide whether they want to get in touch with the EMNs.

Where can I find further information about how GDPR is implemented in my country

The GDPR is directly binding and applicable to data processing by processors established in the EU, whether data is processed inside the EU or not. It, however, provides flexibility for certain aspects of the regulation to be adjusted by individual EU member states.To find out whether local data protection legislation applies to your processing you could get in touch with your institution’s data protection officer or your local data protection authority.

A list can be found at: https://edpb.europa.eu/about-edpb/board/members_en

The rules of the GDPR are also applicable for data processors outside of the EU when and insofar they process data of data subjects within the EU while offering them goods and services or monitoring their behaviour.

What are the penalties or risks for non-compliance?

Authorities may impose a host of sanctions ranging from warnings to substantial (!) fines. Data subjects may demand compensation for material or non-material damages suffered as a result of an infringement of their rights under the GDPR.

What do I have to consider when publishing group photos?

Any person whose data is going to be processed must be informed regarding the details of this processing. When taking group photos, you will need to make sure that anyone in this picture knows (or could have known) what is going to happen with that picture and has a true choice to be a part of it.

You could, for example, use the following paragraph within the accompanying material to your event (e.g. on the agenda):

“Please note that photographs and/or video footage may be taken during the event/meeting. By participating in photo and/or video shoots you grant EURAMET the right to use such material in print, digital, video or web-based format for its promotional and archival purposes. If you do not want any photographs and film footage you appear on taken beyond the scope of the aforementioned (e.g. overview or documentary images) to be published, please inform EURAMET.”

Does every JNP/EMN need to appoint a Data Protection Officer (DPO)?

Generally: no.

The GDPR places a responsibility to appoint DPOs on “Data Controllers” and “Data Processors”. These are legal entities. The project/network is neither. Personal data cannot be administered by the JNP/EMN, it can be held and processed by EURAMET using EURAMET procedures and systems, or it can be held and processed by the partners/members in the JNP/EMN using the systems and procedures of their individual organisations.

The “Ethics” section of the JNP says that we need to comply with the highest standards of research integrity. How can we as an JNP practically comply with this?

Information about 'Ethics' can be found in Guide 11 on the MSU website: https://msu.euramet.org/downloads/,

Am I allowed to use pictures provided by EURAMET also for purposes of my institute?

This will need to be assessed on a case-by-case basis. Please contact: Jan Rethmeier and Anne Trumpfheller for enquiries.

Images that are purchased by EURAMET for EMN purposes are not allowed to be used for institute or other third-party purposes.
Images that are taken by institutes on behalf of the EMN / EURAMET need the permission of the creating institute.

How to use other media channels like LinkedIn, Twitter or Facebook to promote EMNs?

In the starting phase of the EMN, all social media activities run through EURAMET’s social media channels.  
If you want to post/share content related to your EMN, please send it to Thomas Damitz or Anne Trumpfheller. We will promote it through the EURAMET platforms. It is your responsibility to make sure that posting/sharing will not violate any third parties’ rights and that you acquired any necessary permissions.